Meeting Organizers

Lars Steinmetz, Chair

Orna Cohen-Fix

Michael Knop

Yeast Home      ABSTRACTS: Presentation Guidelines

Presentation Guidelines

Oral Presentations

The organizers will select abstracts for oral presentations, basing their selections on several criteria, including research area, scientific impact, and laboratory representation. Authors indicate their preference for either an oral or poster presentation when they submit their abstract. Note, however, that the Program Committee will decide the final designation of oral or poster presentations.

Because oral presentation requests far exceed the number of slots available, all authors should be prepared to present a poster if their abstract is not selected for an oral presentation.

All plenary session presentations are 15 minutes: 12 minute presentation and three minutes for questions and answers.

Standard equipment provided in the plenary room includes an LCD data projector, screen, lectern, pointer, and microphone.

All speakers must upload their presentation at least one day in advance of their session in plenary session room. Speakers must arrive at the meeting room at least 30 minutes in advance of the beginning of the session to become familiar with the equipment. Use the format below to label your presentation. This format will make it easier for the computer technician to display the correct presentation.

Last Name Presentation #

Sample:  Smith12

Test your presentation on a MAC or PC, other than your own, to insure the fonts are standard and components such as movies run properly. 

Your PowerPoint presentation should help clarify ideas, emphasize key points, show relationships, and provide the visual information your audience needs to understand your message. Please consider the following suggestions as you plan your presentation:


Preparing Effective PowerPoint Presentations

  1. Presentations should be in 16:9 format.
  2. Keep visuals clear and easy to read. Abbreviate your message. SIMPLE graphs, charts and diagrams are much more meaningful to an audience than complex cluttered ones.
  3. Avoid using too many patterns and graphics in one frame.
  4. Use a minimum of words for text and title frames. Five to eight lines per frame and five to seven words per line are the maximum-fewer is better.
  5. Use upper and lower case lettering, which is more legible than all capital letters.
  6. Vary the size of lettering to emphasize headings and subheadings, but avoid using more than three sizes per frame.
  7. Select sans serif type (example: Arial) which projects better and is easier to read than serif type.
  8. Maintain the same or similar type sized from frame to frame, even if some frames have less copy than others.
  9. Keep all type horizontal, even in charts.
  10. Consider color with care. A dark background with highly contrasting text and graphics is most readable. Cool colors (example: deep blue, turquoise, purple) appear to recede and make white or light colored text more readable. In one study, blue was found to be the most effective background color for projection. Do not use red for text; it is extremely difficult to read.
  11. Highlight your main point or heading with a dominant color (example: yellow for the heading, white for body text). Avoid the use of intensely bright or saturated colors that compete with the text.
  12. Maintain a consistent color scheme. Use no more than six colors throughout your presentation.
  13. Select backgrounds to enhance your text or graphics. A background that transitions smoothly from lighter to darker shades of the same hue can be effective. Some software packages permit the gradation from one color to another. A textured background can be effective, but it should not detract from or compete with text or images.
  14. Remember the basics of good design: Plan a template. Use colors consistently with light fonts on a dark background. Keep text clear and easy to read.

Poster Presentations

Most submitted abstracts will be scheduled as posters. All abstract authors who are not selected for a platform session MUST display a poster.  Please note that the posters should be formatted in a vertical (portrait) layout. GSA cannot be responsible for items left in Burnham Pavilion including but not limited to poster tubes, purses, backpacks, etc. Please keep personal items with you at all times.

All posters will be located in Burnham Pavilion. You must be wearing your official meeting badge to gain entry to the exhibits and posters.

IMPORTANT: Poster Size and Format

Each presenter is allotted one-half of a 4' x 8' (height x width) board. Each author will have a net useable space of 3'8" (111.8 cm) HIGH by 3'8" (111.8 cm) WIDE. Poster numbers and push pins will be available at the boards. The GSA staff, facility staff, and personnel breaking down the boards will not be responsible for posters left up by their authors. 

Authors will present according to the following schedule:


Thursday, August 23     
  5:00 PM - 7:00 PM Authors display posters
  7:00 PM - 8:00 PM   Authors of even-numbered posters will present
  8:00 PM - 9:00 PM  Authors of odd-numbered posters will present
  9:00 PM - 10:00 PM  Open Viewing
 Friday, August 24    
  7:00 PM - 8:00 PM  Authors of odd-numbered posters will present
  8:00 PM - 9:00 PM Authors of even-numbered posters will present
  9:00 PM - 10:00 PM Open Viewing
  10:00 PM Remove posters

Preparing Effective Posters

Here are some tips for ensuring your poster presentation is effective:

  • PLAN: An effective poster requires careful thought and preparation. It is not sufficient to enlarge an abstract and add a few figures. First identify your one, two, or three principal messages. Then work out the most effective way to convey those points and choose a headline to help highlight each message. Your poster should be self-explanatory so that you are free to answer questions and expand on particular points.
  • TEXT: Your poster text should be easily readable and the design well organized. Use a type size that can be read easily at a distance. Text that is too small is the most common problem in poster design. Keep the text succinct.
  • GRAPHICS: Summarize current research with clear and self-explanatory graphics: charts, tables, micrographs, diagrams etc. Simple use of color can add emphasis.
  • TITLE: Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations. Make the title large enough to be read easily from a reasonable distance (~ 4 feet). Authors may opt to include a picture of themselves to allow people to find them to discuss their work after the day of their presentation.
  • METHODS: Details of methodology should be brief and placed at the end of the legend.
  • CONCLUSION: Many successful posters provide a bulleted list of conclusions and questions raised.
  • REFERENCES: Some references should be provided, but they need not be as extensive as those in papers.