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Presentation Guidelines

Oral Presentations

The organizers will select abstracts for oral presentations, basing their selections on several criteria, including research area, scientific impact, and laboratory representation. Authors indicate their preference for either an oral or poster presentation when they submit their abstract. Note, however, that the Program Committee will decide the final designation of oral or poster presentations.

Because oral presentation requests far exceed the number of slots available, all authors should be prepared to present a poster if their abstract is not selected for an oral presentation.

Each oral presentation will be limited to a 12 minute presentation, with an additional three minutes for questions and answers.

Standard equipment provided in the plenary room includes an LCD data projector, screen, lectern, pointer, and microphone.

All speakers must upload their presentation at least one day in advance of their session in plenary session room. Speakers must arrive at the meeting room at least one hour in advance of the beginning of the session to become familiar with the equipment.

Poster Presentations

Most submitted abstracts will be scheduled as posters. All abstract authors who are not selected for a platform session MUST display a poster. Posters that are larger than 3’8” tall by 3’8” wide will be removed. Please note that the posters should be formatted in a vertical (portrait) layout. GSA cannot be responsible for items left in the hall including but not limited to poster tubes, purses, backpacks, etc. Please keep personal items with you at all times.

All posters will be located in the exhibit and poster area at the conference site. You must be wearing your official meeting badge to gain entry to the exhibits and posters.

IMPORTANT: Poster Size and Format

Each presenter is allotted one-half of a 4' x 8' (height x width) board. That means you will have a useable space of 3'8" (111.8 cm) HIGH by 3'8" (111.8 cm) WIDE. Posters using more space than allotted will be removed. The GSA staff, facility staff, and personnel breaking down the boards will not be responsible for posters left up by their authors.

Preparing Effective Posters

Here are some tips for ensuring your poster presentation is effective:

  • PLAN: An effective poster requires careful thought and preparation. It is not sufficient to enlarge an abstract and add a few figures. First identify your one, two, or three principal messages. Then work out the most effective way to convey those points and choose a headline to help highlight each message. Your poster should be self-explanatory so that you are free to answer questions and expand on particular points.
  • TEXT: Your poster text should be easily readable and the design well organized. Use a type size that can be read easily at a distance. Text that is too small is the most common problem in poster design. Keep the text succinct.
  • GRAPHICS: Summarize current research with clear and self-explanatory graphics: charts, tables, micrographs, diagrams etc. Simple use of color can add emphasis.
  • TITLE: Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations. Make the title large enough to be read easily from a reasonable distance (~ 4 feet). Authors may opt to include a picture of themselves to allow people to find them to discuss their work after the day of their presentation.
  • METHODS: Details of methodology should be brief and placed at the end of the legend.
  • CONCLUSION: Many successful posters provide a bulleted list of conclusions and questions raised.
  • REFERENCES: Some references should be provided, but they need not be as extensive as those in papers.

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