Important Dates

21-Mar-2018: Registration Open
19-Jun-2018: Author Assignments

Meeting Organizers

Richard Harland
University of California, Berkeley

Rebecca Heald
University of California, Berkeley

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Housing

Location

University of Washington, Seattle
Lander Hall, 1201 NE Campus Parkway
Seattle, WA 98105
hfsconf@u.washington.edu

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Room Rates

Reservation deadline: June 27, 2018.
Single Occupancy: $538.61                 
Double Occupancy: $384.61 per person

Package includes:

  • four nights of housing
  • four breakfasts, four lunches and three dinners
  • $20 nonrefundable Housing Reservation Fee
  • applicable sales tax

The housing fee is per person and includes 4 nights of accommodations and meals, beginning with breakfast on Monday, August 13 through breakfast on Thursday, August 16. The housing fee does not include the meeting registration fee. If requesting a particular roommate be sure that each of you request the other as a roommate on the reservation form. Roommates will only be housed together if both people involved request each other.  

The University of Washington is a pedestrian campus, and the residence halls are within a ten to fifteen minute walk of most meeting facilities on campus. Housing and dining services are offered as a package plan for Sunday, August 12 through breakfast on Thursday, August 16, 2018. There is no credit for shorter stays or unused dining allotments. Reservations are nontransferable. Each guest must fill out a separate reservation form and submit payment. Reservations and full payment must be submitted no later than Friday, June 29, 2018. Reservations received after this date are charged a $25 late reservation fee (plus applicable tax) and are only processed on a space-available basis.

Conference guests will reside in double or single occupancy rooms with private baths on West Campus. All rooms are furnished with twin-size beds, desks, night stands, dressers, bedding, towels, a small fan, soap, toilet paper, and drinking cups. Housekeeping exchanges guest towels and empties wastebaskets each day.

Children eight years of age or younger may bring a sleeping bag to use on the floor of a fully-occupied room at no additional charge. Children nine years of age or older must occupy a bed and are charged the full package rate. A fully occupied room is one in which all available beds have been paid for at the package rate. Cots, cribs, or extra bedding for children are neither provided nor available.

Telephones that provide guests with free local calls are available at the conference desk. Residence halls are not air conditioned. Smoking is prohibited everywhere on campus, including the residence hall sleeping rooms.

Housing Cancellations

Guest cancellations sent to hfsconf@uw.edu on or before July 22 will receive a full refund less the Housing Reservation Fee ($20). Guests who cancel after the deadline but before the scheduled check-in date forfeit the Housing Reservation Fee and Late Reservation Fee (if applicable) plus ten percent of the package rate or one day of room and board, whichever is greater. If no advance cancellation is received by the Conference Services Office and the guest does not check in, no refund will be issued. There is no refund for canceled Early Arrival or Late Departure nights after the reservation deadline date. 

Check-in

Check-in begins at 2:00 pm on Sunday, August 12. The Conference Desk on West Campus is located at Lander Hall and is staffed 24 hours a day, seven days a week. At check-in you will receive a Conference Card which acts as your room key and meal card. These cards must be treated and safeguarded like cash. Conference Services is pleased to announce the launch of the Conference Services-University of Washington Campus Guide Guidebook app. Conference guests, campers and attendees can utilize this resource to view an interactive campus map, browse campus dining and espresso options, discover campus attractions, check the weather forecast, call a taxi, check bus times and much more! The Guidebook app is available on Apple IOS, Android and Web-based platforms, and it can be downloaded for free at https://guidebook.com/g/uwconf  Check-out is by 11:00 am on Thursday, August 16, 2018.

Early Arrival/Late Departure

Limited Early Arrival and Late Departure housing is available at an additional charge. Meals are not included. Early Arrival and Late Departure guests may be housed on a different floor or in a different residence hall than where the Conference will be housed. Th guests then move to the Conference’s assigned residence hall on the official check-in day. There is no refund for canceled Early Arrival or ate Departure nights after the reservation deadline date. 

Early Arrival Housing: Nights of August 10 and August 11, 2018

Late Departure Housing: Nights of August 16 and August 17, 2018

$64.75 Double Occupancy

$103.25 Single Occupancy

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