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Meeting Organizers

Fernando Pardo-Manuel de Villena - Chair
University of North Carolina, Chapel Hill

Dmitri Petrov - Co-Chair
Stanford University

Matthew Hahn
Indiana University

Hopi Hoekstra
Harvard University

Lauren M. McIntyre
University of Florida

Matt Rockman
New York University

PEQG Home      ABSTRACTS: Presentation Guidelines

Presentation Guidelines

Oral Presentations

All speakers must upload and test their talk one day BEFORE their talk and be in the Capitol Ballroom thirty minutes before their session begins to check in with the session chair.  You will not be able to use your own device or upload your talk at the podium. 

There are five types of oral presentations:  

  • Keynote Talks: Length of talk is 50 minutes + 10 minutes for Q&A (total time is 60 minutes)
  • Invited Talks (Session Chairs):  Length of talk is 25 minutes + five minutes for Q&A (total time is 30 minutes)
  • Crow Finalists’ Talks: Length of talk is 15 minutes + 5 minutes of Q&A (total time is 20 minutes)
  • Platform Talks: Length of talk is 12 minutes + 3 minutes of Q&A (total time is 15 minutes)
  • Lightning Talks: Length of talk is five minutes.  No Q&A. Give a brief overview of the research you will present during the poster session later that same day. 

All speakers have been sent technical instructions via e-mail. Speakers must arrive in the meeting room thirty minutes before the start of their session.  Lightning Talks should all be upload by 9 pm on Sunday night.

Presenter Instructions

Or contact Warp Speed at gsa-upload@warpspeedtech.com

Poster Presentations

Most submitted abstracts will be scheduled as posters. All abstract authors who are not selected for an oral session MUST display a poster. Authors who are selected for a Lightning Talk must also display a poster in addition to their talk. Posters will be divided in two groups. Group M can mount their posters after 10:00 p.m. on Sunday, May 13 and must remove their poster promptly at 10:00 p.m. on Monday, May 14. Group T can mount their posters after 10:00 p.m. on Monday, May 14.

You must be wearing your official meeting badge to gain entry to the posters.

IMPORTANT: Poster Size and Format

Each presenter is allotted one-half of a 4' high x 8' wide board. That means you will have a useable space of 3'8" (111.8 cm) HIGH by 3'8" (111.8 cm) WIDE. Posters should be formatted in PORTRAIT/VERTICAL format. Posters using more space than allotted will be removed. GSA staff, facility staff, and personnel breaking down the boards will not be responsible for posters left up by their authors. Work crews will remove posters that remain on the poster boards after 10 p.m. on May 15, 2018.

Tentative poster sessions are scheduled as follows:

Sunday, May 13
  10:00 P.M.-11:00 P.M. Group M Posters can be mounted
 
Monday, May 14
  8:00 A.M.-10:00 P.M. Open Poster Viewing
  8:00 P.M.-9:00 P.M. Even-numbered poster authors must be at boards
  9:00 P.M.-10:00 P.M. Odd-numbered poster authors must be at boards
  10:00 P.M.-10:15 P.M. Group M Posters should be removed
  10:15 P.M.-11:00 P.M. Group T Posters can be mounted
 
Tuesday, May 15
  8:00 A.M.-10:00 P.M. Open Poster Viewing
  8:00 P.M.-9:00 P.M. Even-numbered poster authors must be at boards
  9:00 P.M.-10:00 P.M. Odd-numbered poster authors must be at boards
  10:00 P.M.-10:15 P.M. Group T Posters should be removed

As shown in the list above, authors have been assigned specific timeslots during which they are expected to be at their poster for discussion. Additional poster times have also been scheduled during which authors may choose to be present at their posters.

GSA will also place a number on your poster board. That number should NOT be moved. If the number is moved or removed, your poster will be removed.

Posters should NOT be removed before 10:00 p.m. on the day you present.

If you do not want photos taken of your poster, you should add this icon to your poster.
Click on image for larger version

Posters may not be displayed for abstracts that have not been submitted and approved.

Preparing Effective Posters

Here are some tips for ensuring your poster presentation is effective:

  • PLAN: An effective poster requires careful thought and preparation. It is not sufficient to enlarge an abstract and add a few figures. First identify your one, two, or three principal messages. Then work out the most effective way to convey those points and choose a headline to help highlight each message. Your poster should be self-explanatory so that you are free to answer questions and expand on particular points.
  • TEXT: Your poster text should be easily readable and the design well organized. Use a type size that can be read easily at a distance. Text that is too small is the most common problem in poster design. Keep the text succinct.
  • GRAPHICS: Summarize current research with clear and self-explanatory graphics: charts, tables, micrographs, diagrams etc. Simple use of color can add emphasis.
  • TITLE: Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations. Make the title large enough to be read easily from a reasonable distance (~ 4 feet). Authors may opt to include a picture of themselves to allow people to find them to discuss their work after the day of their presentation.
  • METHODS: Details of methodology should be brief and placed at the end of the legend.
  • CONCLUSION: Many successful posters provide a bulleted list of conclusions and questions raised.
  • REFERENCES: Some references should be provided, but they need not be as extensive as those in papers.

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