Important Dates

2018
October 29
Abstract Submission
Registration Open
November 15
Tshirt Design Submissions
December 5
Abstract Submission Deadline
Early Registration Deadline
December 6
Abstract Revision Deadline
2019
January 31
Housing Reservation Deadline

Meeting Organizers

Luis M. Corrochano,
Universidad de Sevilla

Xiaorong Lin,
University of Georgia

Fungal Home      ABSTRACTS: Presentation Guidelines

Presentation Guidelines

Oral Presentations

All plenary presentations are 28 minutes: 23 minutes for the talk and 5 minutes for a question and answer period. In addition, 2 minutes are built in for speaker exchange so although the timing on the schedule appears to be 30 minutes, plenary presenters should plan on 28 minutes as was noted in the initial invitation. Speakers must upload their talk the day before their presentation time and be in the meeting room 30 minutes before their session begins to check in with the session chair.

All concurrent session presentations are 19 minutes: 15 minutes for the talk, 4 minutes for question and answer period and 1 minute transition time. There will be a speaker timer in the room which will be programmed accordingly:

  • Green - 15 minutes for the talk
  • Yellow - 4 minutes of questions and answers
  • Red - 1 minute - current speaker exits and next speaker is introduced

Please arrive 45 minutes before the start of your session to load your file on the conference computer. Waiting until the last 5 minutes does not give you time to run through the presentation to make sure everything displays properly. Bring your presentation on a flash drive to load on the MAC conference computer. Label your presentation with your presentation number and last name, i.e. 10Zhang, for easy retrieval. Make sure presentations are created in a 16:9 format so that images and fonts display correctly. Test your presentation on a MAC or PC, other than your own, to insure the fonts are standard and components such as moves run properly.

Standard equipment provided in each plenary, workshop, and platform session room includes an LCD data projector, screen, lectern, pointer, and microphone.

Preparing Effective PowerPoint Presentations
  1. Presentations should be in 16:9 format. To utilize the full screen, you should create your presentation in "widescreen" format. If you've already made your presentation and do not want to change it, it will still work, however you will have black bars on either side of your slides in the meeting room. 
  2. Keep visuals clear and easy to read. Abbreviate your message. SIMPLE graphs, charts and diagrams are much more meaningful to an audience than complex cluttered ones.
  3. Avoid using too many patterns and graphics in one frame.
  4. Use a minimum of words for text and title frames. Five to eight lines per frame and five to seven words per line are the maximum-fewer is better.
  5. Use upper and lower case lettering, which is more legible than all capital letters.
  6. Vary the size of lettering to emphasize headings and subheadings, but avoid using more than three sizes per frame.
  7. Select sans serif type (example: Arial) which projects better and is easier to read than serif type.
  8. Maintain the same or similar type sized from frame to frame, even if some frames have less copy than others.
  9. Keep all type horizontal, even in charts.
  10. Consider color with care. A dark background with highly contrasting text and graphics is most readable. Cool colors (example: deep blue, turquoise, purple) appear to recede and make white or light colored text more readable. In one study, blue was found to be the most effective background color for projection. Do not use red for text; it is extremely difficult to read.
  11. Highlight your main point or heading with a dominant color (example: yellow for the heading, white for body text). Avoid the use of intensely bright or saturated colors that compete with the text.
  12. Maintain a consistent color scheme. Use no more than six colors throughout your presentation.
  13. Select backgrounds to enhance your text or graphics. A background that transitions smoothly from lighter to darker shades of the same hue can be effective. Some software packages permit the gradation from one color to another. A textured background can be effective, but it should not detract from or compete with text or images.
  14. Remember the basics of good design: Plan a template. Use colors consistently with light fonts on a dark background. Keep text clear and easy to read.
  15. Practice your talk to be sure it that it doesn't run over 15 minutes. Many attendees go between sessions so it is important for all the talks to keep on time.

Poster Presentations

Students and postdocs: Don't forget to fill out your poster invitation form by February 26!

All regular submitted abstracts are scheduled as posters. Important to note: if a regular submitted abstract is scheduled in a concurrent session, the author must still display and present a poster. All posters will be displayed in the Fireside Pavilion under the Fred Farr Forum. Please display your poster anytime after 9:30 a.m. on the day of your poster session. The poster area will be open on a 24-hour basis beginning on March 12, 2019 at 5:00 p.m. through March 16, 2019 at 7:00 a.m. Posters may be mounted on boards beginning at 5 p.m. on March 12, 2019. Two posters will share a 4’ tall x 8' wide poster space. GSA cannot be responsible for items left in the poster session including but not limited to poster tubes, purses, backpacks, etc. Keep personal items with you at all times.

The Poster Sessions are one of the highlights of the meeting. Please be sure to present during your scheduled time. All presenters should remove their poster at the end of their session so that the board will be available the next morning for another poster display.

Poster Sessions Schedule:

Wednesday, March 13  Poster Session 1   
  Authors of odd numbered (W)ednesday posters present 7:30 p.m. - 8:30 p.m.
  Authors of even numbered (W)ednesday posters present 8:30 p.m. - 9:30 p.m.
  Open Viewing 9:30 p.m. - 10:30 p.m.
  Remove posters 10:30 p.m.
 Thursday, March 14  Poster Session 2  
  Authors of odd numbered (T)hursday posters present 7:30 p.m. - 8:30 p.m.
  Authors of even numbered (T)hursday posters present 8:30 p.m. - 9:30 p.m.
  Open Viewing 9:30 p.m. - 10:30 p.m.
  Remove posters 10:30 p.m.
 Friday, March 15 Poster Session 3   
  Authors of odd numbered (F)riday posters present 7:30 p.m. - 8:30 p.m.
  Authors of even numbered (F)riday posters present 8:30 p.m. - 9:30 p.m.
  Open Viewing 9:30 p.m. - 10:30 p.m.
   Remove posters 10:30 p.m.

IMPORTANT: Poster Size and Format

Each presenter is allotted one-half of a 4' x 8' (height x width) board. Each poster should be 46" (high) x 44" (wide) and in a portrait/vertical format. Posters using more space than allotted will be removed. The GSA staff, facility staff, and personnel breaking down the boards will not be responsible for posters left up by the authors. Work crews will remove posters that remain on the poster boards at 7:00 a. m. on Saturday, March 16, 2019. GSA will place a number on your poster board. 

If you do not want photos taken of your poster, you should add this icon to your poster.

Preparing Effective Posters

Here are some tips for ensuring your poster presentation is effective:

  • PLAN: An effective poster requires careful thought and preparation. It is not sufficient to enlarge an abstract and add a few figures. First identify your one, two, or three principal messages. Then work out the most effective way to convey those points and choose a headline to help highlight each message. Your poster should be self-explanatory so that you are free to answer questions and expand on particular points.
  • TEXT: Your poster text should be easily readable and the design well organized. Use a type size that can be read easily at a distance. Text that is too small is the most common problem in poster design. Keep the text succinct.
  • GRAPHICS: Summarize current research with clear and self-explanatory graphics: charts, tables, micrographs, diagrams etc. Simple use of color can add emphasis.
  • TITLE: Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations. Make the title large enough to be read easily from a reasonable distance (~ 4 feet). Authors may opt to include a picture of themselves to allow people to find them to discuss their work after the day of their presentation.
  • METHODS: Details of methodology should be brief and placed at the end of the legend.
  • CONCLUSION: Many successful posters provide a bulleted list of conclusions and questions raised.
  • REFERENCES: Some references should be provided, but they need not be as extensive as those in papers.
If you are interested in getting a cloth poster, for ease of packing, please visit PosterSmith.com. A special rate has not been arranged.

If there is a conflict in your presentation time you must find someone else to present your poster. Contact Anne Marie Mahoney, mahoney@genetics-gsa.org with any questions.

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