All plenary presentations are 28 minutes: 23 minutes for the talk and 5 minutes for a question and answer period. In addition, 2 minutes are
built in for speaker exchange so although the timing on the schedule appears to be 30 minutes, plenary presenters should plan on 28 minutes
as was noted in the initial invitation. Speakers must upload their talk the day before their presentation time and be in the meeting room
30 minutes before their session begins to check in with the session chair.
All concurrent session presentations are 19 minutes: 15 minutes for the talk, 4 minutes for question and answer period and 1 minute transition
time. There will be a speaker timer in the room which will be programmed accordingly:
- Green - 15 minutes for the talk
- Yellow - 4 minutes of questions and answers
- Red - 1 minute - current speaker exits and next speaker is introduced
Please arrive 45 minutes before the start of your session to load your file on the conference computer. Waiting until the last 5 minutes does
not give you time to run through the presentation to make sure everything displays properly. Bring your presentation on a flash drive to
load on the MAC conference computer. Label your presentation with your presentation number and last name, i.e. 10Zhang, for easy retrieval.
Make sure presentations are created in a 16:9 format so that images and fonts display correctly. Test your presentation on a MAC or PC,
other than your own, to insure the fonts are standard and components such as moves run properly.
Standard equipment provided in each plenary, workshop, and platform session room includes an LCD data projector, screen, lectern, pointer,
Preparing Effective PowerPoint Presentations
- Presentations should be in 16:9 format. To utilize the full screen, you should create your presentation in "widescreen" format.
If you've already made your presentation and do not want to change it, it will still work, however you will have black bars on either
side of your slides in the meeting room.
- Keep visuals clear and easy to read. Abbreviate your message. SIMPLE graphs, charts and diagrams are much more meaningful to an audience
than complex cluttered ones.
- Avoid using too many patterns and graphics in one frame.
- Use a minimum of words for text and title frames. Five to eight lines per frame and five to seven words per line are the maximum-fewer
- Use upper and lower case lettering, which is more legible than all capital letters.
- Vary the size of lettering to emphasize headings and subheadings, but avoid using more than three sizes per frame.
- Select sans serif type (example: Arial) which projects better and is easier to read than serif type.
- Maintain the same or similar type sized from frame to frame, even if some frames have less copy than others.
- Keep all type horizontal, even in charts.
- Consider color with care. A dark background with highly contrasting text and graphics is most readable. Cool colors (example: deep blue,
turquoise, purple) appear to recede and make white or light colored text more readable. In one study, blue was found to be the most
effective background color for projection. Do not use red for text; it is extremely difficult to read.
- Highlight your main point or heading with a dominant color (example: yellow for the heading, white for body text). Avoid the use of intensely
bright or saturated colors that compete with the text.
- Maintain a consistent color scheme. Use no more than six colors throughout your presentation.
- Select backgrounds to enhance your text or graphics. A background that transitions smoothly from lighter to darker shades of the same hue
can be effective. Some software packages permit the gradation from one color to another. A textured background can be effective, but
it should not detract from or compete with text or images.
- Remember the basics of good design: Plan a template. Use colors consistently with light fonts on a dark background. Keep text clear and
easy to read.
- Practice your talk to be sure it that it doesn't run over 15 minutes. Many attendees go between sessions so it is important for all the talks to keep on time.