Important Dates

October 4
Abstract Submission and Registration Open
November 7
Workshop Application Deadline
November 15
Abstract Submission Deadline
December 21
Larry Sandler Award Application Deadline
January 10
Early Registration Deadline
March 5
Hotel Reservation Deadline
March 20
Advance Registration Deadline

Meeting Organizers

Michael Buszczak, Chair
Rachel Cox
Helmut Kramer
Harmit Malik

Drosophila Home      EXHIBITORS AND SPONSOR: Important Dates

Important Dates (tentative)

September 19, 2018

Booth application opens for space assignment at noon (EDT) Commercial booths assigned in date received order

January 5, 2019

Deadline to submit:

  • 50 word company description for inclusion in the Program Book and meeting app;
  • Program Guide Advertisement artwork;
  • Company logo if applicable

January 10, 2019

Booth space confirmations e-mailed

January 31, 2019

Final deadline for sponsorship and advertising forms and materials due for inclusion in Program Book

February 13, 2019

Deadline to submit booth staff names

Booth cancellation deadline for partial refund (after this date no refunds will be given)

March 5, 2019

First date GES accepts freight at warehouse for advanced shipping (M-F 8:00 am-2:30 pm)

Deadline to submit Promotional Giveaway Form

Hotel Reservation Deadline

March 9, 2019

Last date to place orders (with payment) with GES

March 13, 2019

Last day for receipt of warehouse freight by GES without late charge

March 27, 2019

Exhibit Move In 10:00 am - 4:00 pm
Posters Open in Exhibit Hall at 5:00 pm and remain open on a 24 hour basis until noon on March 31, 2019 
Exhibit Hours 9:00 - 11:00 pm during reception in Hall (note - attendees will have to walk through the booths to get to the sessions so exhibitors may also find it beneficial to be at their booths then)

March 28, 2019

Exhibit Hours: 1:30 – 4:30 pm

March 29, 2019

Exhibit Hours: 2:00-4:00 pm and 8:00-11:00 pm

March 30, 2019

Exhibit Hours: 1:00 - 4:00 pm

March 31, 2019 Exhibit Move Out begins at 2:00 pm