Important Dates

22-Feb-2018: Registration Open
18-May-2018: Author Assignments

Meeting Organizers

Chad Pearson
University of Colorado, Denver

Martin Simon
Saarland University, Germany

Naomi Stover
Bradley University

Ciliate Home      ABSTRACTS: Presentation Guidelines

Presentation Guidelines

Oral Presentations

In addition to invited speakers, the organizers will select abstracts for oral presentations, basing their selections on several criteria, including research area, scientific impact, and laboratory representation. Authors indicate their preference for either an oral or poster presentation when they submit their abstract. Note, however, that the Program Committee will decide the final designation of oral or poster presentations.

Because oral presentation requests far exceed the number of slots available, all authors should be prepared to present a poster if their abstract is not selected for an oral presentation.

Presenters were told the length of their talk when they were invited to speak by the session chair. Please refer to the invite to see the length of your talk and question and answer period.

Standard equipment provided in the room includes an LCD data projector, screen, lectern, pointer, and microphone.

Speakers must arrive at the meeting room at least 30 minutes in advance of the beginning of the session to become familiar with the equipment and check in with the session chair. Use the format below to label your presentation. This format will make it easier for the chair to display the correct presentation. If you prefer, you can use your own computer rather than loading your presentation on the meeting computer.

Presentation # Last Name

Sample: 12 Smith

IMPORTANT NOTE: Test your presentation on a MAC or PC, other than your own, to insure the fonts are standard and components such as moves run properly.

 

Guidelines for Preparing PowerPoint Presentations

Pictures/Images: Use common image formats that are cross platform such as JPG, PNG, GIF and BMP. Do not use PIC graphics in your PowerPoint presentation. Do not embed images in PowerPoint and then resize with the corner handles. Resize the image outside of PowerPoint and then insert it into the presentation.

Animations: Use simple entry animation effects, such as fly in/out, appear and dissolve.

If you plan to show Quicktime movies, please DO NOT attach them to your presentation. You should include them as SEPARATE FILES on the flash drive, and be prepared to place them back into your presentation AFTER loading on the conference computer.

The conference computer will have the 2010 version of Microsoft Office.

Technical Specifications

  • Power Point version that will be available on the presentation laptop is 2010. Please verify your presentation is compatible.
  • If you use your own computer, please be sure to disable all screen savers, system sounds and passwords.
  • MAC USERS: Please make sure that all inserted pictures are either JPEG or PNG file-types. QuickTime files are also an accepted video format.
  • If you will use your own computer it is recommended that you bring the correct display port to VGA video adapter for your particular Mac model.
  • Acceptable formats for presentations: PowerPoint (.ppt, .pptx), Adobe Acrobat (.pdf), Flash (.swf), Keynote.
  • Video Formats: The recommended video format for presentations is Windows Media (.wmv) or Quicktime (.mov).
  • There is a trade-off between high quality videos and large files. Use short video segments when needed, and try to keep the file to less than 20 MB.
  • PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file. Be certain to bring the video files and the PowerPoint files to the meeting.
  • Fonts: Arial and Helvetica are recommended for clarity and compatibility. Confirm a font size of AT LEAST 24 points for body text and 36 - 40 points for headings. Light colored text on a dark background is advised. Avoid using red or green. Confirm that the maximum number of lines in text slides is no more than 6 or 7.

Bring a Backup: Be sure to bring a backup copy of your presentation with you to the meeting.

Poster Presentations

All abstract authors who are not selected for a platform session must display a poster. There will be two posters on each 4' high x 8' wide poster board. Each author share a poster board and has a net space of 3'8" (118.cm) high by 3'8" (111.8 cm) wide. Posters should be formatted in a vertical (portrait) layout. Pins will be provided. Do not mount your poster on heavy or thick backing, as it may be difficult to fasten to the board. All abstracts will be up for 2 days. 

 

Wednesday, July 18  Poster Session 1   
   All even numbered posters should be displayed by 9:00 am   
   Authors present 7:00 pm - 9:00 pm  
 Thursday, July 19  Authors must remove posters by 9:30 pm  
  Poster Session 2  
 Friday, July 20  All odd numbered posters should be displayed by 9:00 am  
 Saturday, July 21  Authors present 7:00 pm - 9:00 pm  
  Authors must remove posters by 9:30 pm  

GSA cannot be responsible for items left in the hall including but not limited to poster tubes, purses, backpacks, etc. Please keep personal items with you at all times.

All posters will be located in Constitution Hall.

Preparing Effective Posters

Here are some tips for ensuring your poster presentation is effective:

  • PLAN: An effective poster requires careful thought and preparation. It is not sufficient to enlarge an abstract and add a few figures. First identify your one, two, or three principal messages. Then work out the most effective way to convey those points and choose a headline to help highlight each message. Your poster should be self-explanatory so that you are free to answer questions and expand on particular points.
  • TEXT: Your poster text should be easily readable and the design well organized. Use a type size that can be read easily at a distance. Text that is too small is the most common problem in poster design. Keep the text succinct.
  • GRAPHICS: Summarize current research with clear and self-explanatory graphics: charts, tables, micrographs, diagrams etc. Simple use of color can add emphasis.
  • TITLE: Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations. Make the title large enough to be read easily from a reasonable distance (~ 4 feet). Authors may opt to include a picture of themselves to allow people to find them to discuss their work after the day of their presentation.
  • METHODS: Details of methodology should be brief and placed at the end of the legend.
  • CONCLUSION: Many successful posters provide a bulleted list of conclusions and questions raised.
  • REFERENCES: Some references should be provided, but they need not be as extensive as those in papers.

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