Important Dates

2019
January 15
Workshop Proposal Deadline
February 7
Abstract Submission Opens
March 20
Registration Opens
March 28
Abstract Submission Deadline
March 29
Abstract Revision Deadline
April 30
Early Registration Deadline
May 15
Housing Reservation Deadline

Conference Organizers

Julie Ahringer
University of Cambridge, UK

Michael Koelle
Yale University

C. elegans Home      TRAVEL: Housing

Housing

Location

University of California
DeNeve Plaza
Los Angeles, CA
twilliams@ha.ucla.edu

The University of California, Los Angeles (UCLA) is pleased to provide attendees with comfortable housing accommodations. The UCLA campus is located between the hills of Bel Air and the popular community of Westwood Village. UCLA’s conference facilities are self-contained, with meeting, dining, and residential facilities conveniently located together. Recreational facilities are just a short walk away. Participants have the following choice of accommodations:

Reservation Deadline: The housing reservation site is now closed.

Housing rates are per night and include 3 meals a day in the cafeteria.
Single Double Triple
DeNeve Plaza & Sunset Village Private Bathroom $140.00 $194.00 Not available
Sunset Villlage - Courtside, Private Bathrooms $150.00 $194.00 Not available
Sunset Villlage Delta Terrace, Rieber Terrace, Rieber Vista - Shared Bathrooms $129.00 $164.00 $231.00

 

*For those of you with a roommate, your roommate must also register for housing. If you will have a roommate, please select “1” adult when registering and list the name of your roommate in the special request section. Your roommate must also make a reservation and list you as their roommate in the special request section. Once all the requested roommates make a reservation, the reservations will be combined into 1 room. The double room rate will split and each person will be billed ½ of the room rate (or 1/3 of triple rate if it’s 3 people). Your confirmation email will list the single rate, but you will NOT be charged that amount.  Your actual housing receipt after your stay will show the correct rate breakdown. (Your credit card is not charged upon making a reservation).

Once your reservation and any requested roommate reservations are received, UCLA Housing staff will "share" all roommates in our central reservation system and you will NOT be able to modify/cancel your room reservation on-line. To modify or cancel your reservation please email Tanya Williams at twilliams@ha.ucla.edu

  

DeNeve Plaza Acacia & Birch and Sunset Village Courtside Private - All rooms include two twin beds with a private bathroom. Daily maid service is included.

DeNeve Plaza and Sunset Village Private Bath – These rooms with private bath offer single or double occupancy and some rooms offer triple occupancy (three beds in each). No matter the occupancy these rooms may have 3 beds in the form of a bunked bed with a lower bunk and top bunk and 1 lofted bed. Triple occupancy is not guaranteed if requested.

Sunset Village Shared, Sunset Village Delta Shared, Rieber Vista Shared, and Rieber Terrace Shared - These rooms with a shared bathroom (two rooms share one bathroom) offer single or double occupancy and some rooms offer triple occupancy (three beds in each). No matter the occupancy these rooms may have 3 beds in the form of a bunked bed with a lower bunk and top bunk and 1 lofted bed. Triple occupancy is not guaranteed if requested.

If your roommate has registered already, and that housing choice is NO longer available in the housing site, please choose whichever housing type is available and list your roommate's name in the Special Request Section. Once your reservation is received you will be matched up with your roommate's housing choice.

After a successful housing reservation you will receive an automatic e-mail with a confirmation number that your reservation has been made. Please keep this e-mail in case you need to change your reservation.

To pay by check please email Tanya Williams at twilliams@ha.ucla.edu. 

The check will need to be payable to UC Regents and mailed to: UCLA Conference Housing, C. elegans Conference, 330 DeNeve Drive, Suite L-02, Los Angeles, CA 90024
 

To pay by UC Recharge please email Tanya Williams at twilliams@ha.ucla.edu. You will need an official letter authorizing total amounts, guest name, and FAU (full accounting unit) recharge.

Contact Tanya Williams (twilliams@ha.ucla.edu) regarding any housing questions.

Check-in begins at 4:00 p.m. on Thursday, June 20; checkout time is 11:00 a.m. on Monday, June 24. Early check-in prior to the conference start date of June 20th is not available due to UCLA's Summer Conference start date of June 20th (For local hotels see below).

You must make a housing reservation separate from the meeting registration.

NOTE: Guests of meeting registrants do not need to register for the meeting but they do need to fill out a housing reservation form to stay in on-campus housing. The housing fee includes three meals per day in the UCLA cafeterias.

Housing Cancellations

To Modify/Cancel Reservation please contact: twilliams@ha.ucla.edu

Your reservation must be cancelled no later than 3:00 p.m. on the day prior to your arrival to avoid a 1-night penalty charge. If your reservation was made online, please cancel your reservation online.

Notifying UCLA to cancel your housing does not cancel your meeting registration. Separate notice must be given to GSA. If your reservation was made by check or UC recharge, you may cancel your reservation by sending an email to Tanya Williams at twilliams@ha.ucla.edu.

Housing Payment

All reservations made online are credit card guaranteed. Full prepayment in the amount of each guest’s full stay will be charged 13 days prior to the arrival date of the reservation.

Check-in

Check-in begins at 4:00 p.m. on Thursday, June 20.

Check-out is at 11:00 a.m. on Monday, June 24.

Parking

Parking passes can be purchased from the DeNeve and Sproul Hall front desks. The cost is $12.00 per day.


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