Important Dates

2019
January 8
Workshop Proposal Deadline
February 7
Abstract Submission Opens
February 14
Registration Opens
March 28
Abstract Submission Deadline
March 29
Abstract Revision Deadline
April 30
Early Registration Deadline
May 15
Housing Reservation Deadline

Conference Organizers

Julie Ahringer
University of Cambridge, UK

Michael Koelle
Yale University

C. elegans Home      EXHIBITORS AND SPONSOR: Exhibitor Logistics

Exhibitor Logistics

Exhibit Hours

The exhibits will be held during the poster sessions in Pauley Pavilion.

Move-in and Set Up: Friday, June 21 10:00 am - 2:30 pm
Exhibit/Poster Sessions: Friday, June 21 7:30 pm – 10:30 pm
  Saturday, June 22 7:30 pm – 10:30 pm
  Sunday, June 23 1:00 pm – 4:00 pm
Dismantle: Sunday, June 23 4:30 pm – 8:00 pm

Exhibitors are expected to have company representatives at their booths during the above times.

Meeting Site and Facilities

All plenary sessions will be held in Royce Hall. Poster sessions will be in Pauley Pavilion. Concurrent sessions will be held in Sunset Village and DeNeve Plaza. Attendees will be accommodated in residence halls within a ten-fifteen minute walk of Royce Hall and Pauley Pavilion. Meals will be served in two of the university dining halls located in the residence halls.

Electrical

Electricity will be provided to each booth.

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Applications for space and all required information and documents must be received on or before the established deadlines. Applications may be refused or space restricted due to space limitations or other reasons determined by the GSA management.

Booth assignments will be made based on date of receipt of completed application, including product descriptions and full payment of applicable fees, on a first-received (date stamped), first-assigned basis. The final arrangements will be determined by Exhibit Management in such a way as to produce the most advantageous grouping of exhibits. GSA shall have no liability if the space location assigned is not as requested.

A description of products and services to be displayed must be received no later than April 3, 2019, along with the application and full payment, as part of this application for review by GSA and to assure inclusion in the meeting program book.

Exhibitors may begin dismantling and packing materials on Sunday, June 23 at 4:30 pm. All exhibitors must have all exhibit materials packed and removed from the exhibit area by 8:30 pm on Sunday, June 23.

 

Exhibitors are responsible for shipping their exhibit materials directly to UCLA. Shipments should not arrive at the University before June 20 and should be addressed as follows:

 

Pauley Pavilion/Ignacio Vega
Company Name
Worm Conference 6/20-24/2019 
410 Charles E. Young Drive West
Los Angeles, CA 90024

Shipments can be coordinated to be picked up by 5:00 pm on Monday, June 24.

Booth cleaning, internet, phone lines and AV services are not included in the exhibit fee.

Exhibiting companies must supply the name of their representative in advance for badge preparation. Badges can be picked up at the Registration Desk on site by providing valid company identification.

Exhibit personnel not pre-registered, may register at the Conference Registration Desk. Exhibitors must have a badge to enter the exhibit area and scientific sessions.

Only full or part-time paid employees of the contracting company are considered exhibit personnel. Additional booth representatives may register for the meeting by going to the meeting registration page.

Please provide the name of your (complimentary) booth representative to Anne Marie Mahoney no later than June 6, 2019.

Every effort will be made to ensure that only properly identified and authorized registrants enter the exhibit area. To this end, an exhibiting company representative must accompany their guest to the onsite registration desk for a badge. Badges will be made available in limited numbers for exhibitor guests. Guests are defined as individuals the exhibitor wishes to invite to view their display that would not otherwise be registering for the meeting. Guest of Exhibitor badges permit entry only to the commercial exhibits area and do not authorize entry to scientific sessions or to the scientific poster area.

Spouses of exhibitor representatives may obtain a temporary badge when escorted by the representative and showing appropriate identification. Guests will only have access to your booth in the exhibit hall and it is your responsibility to escort them out of the hall when your appointment time is complete. Guests will not be permitted in scientific sessions including the posters. Guests will have a maximum of two hours to visit your booth and must pick up their badge on site at the conference registration desk. Anyone wishing to attend any other part of the conference must register as an attendee.

It is the responsibility of the exhibiting company and its representatives to inform guests of all rules and regulations.

Friday, June 21, 10:00 am - 2:30 pm

Please note that children under the age of 12 are not permitted in the exhibit area during set-up or dismantling of exhibits.

All exhibit material must be unpacked by 2:30 pm on Friday, June 21.

Exhibitor assumes entire responsibility for its property and activities, and hereby agrees to protect, indemnify, defend and save the Genetics Society of America, University of California, Los Angeles, Exhibit Management and their respective employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges or fines, and attorneys' fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the parties referred to above. In addition, Exhibitor acknowledges that the Genetics Society of America, the University of California, Los Angeles, and Exhibit Management do not maintain insurance covering Exhibitor's property or activities and that it is the sole responsibility of Exhibitor to obtain insurance covering all risks and perils.

Exhibit Management Contact

Anne Marie Mahoney
Genetics Society of America
Telephone: (240) 880-2002
E-mail: mahoney@genetics-gsa.org

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